For academies that employ foreign teachers
From the first interview to the last visa renewal — everything it does.
Everything below is live in the product today, built from and exercised against a real academy's foreign-teacher operation before it was rebuilt as SaaS.
By the numbers — how much time it saves
Rough savings versus the manual way — not exaggerated, estimates rather than guarantees, and they vary by academy.
| Task | Manual | facultyOS | Saved |
|---|---|---|---|
| Issue one employment certificate | ~10 min | ~30 sec | ~9 min/each |
| Visa-change: auto-fill forms + bundle (ZIP) | ~2 hrs | ~20 min | ~1.5 hrs/each |
| Schedule one interview (email back-and-forth) | ~15 min | ~2 min | ~13 min/each |
| Enter a 30-teacher roster | 1–2 hrs typing | a few min (paste) | almost all, one-time |
| Track visa/contract/passport/lease expiries | a weekly manual scan — easy to miss | automatic reminder | the scan, and the misses |
For example, run a 10-teacher academy through the table above: certificates (~8/mo), interview scheduling, a quarterly visa case, and expiry checks. The figures are estimates versus manual work, not guarantees, and they are not measurements taken at an outside academy. Do the math for your own academy.
Win the visa & immigration battle
The deepest workflow in the product — E-2, done the way it really works.
- When a teacher moves, the change of residence must be reported within 15 days.
- When a teacher renews their passport, the change of registration must be reported within 15 days.
- When a teacher resigns or the contract changes, the academy must file the employment-change report within 15 days.
E-2 work-location change
A documents checklist, official-form auto-fill, and the whole packet as one ZIP
E-2 extension pipeline
A step tracker from paperwork to ARC in hand
Smart official form-fill
Handles one-char-per-box and checkbox immigration forms
Onboard and keep flawless records
The records a hagwon with foreign teachers actually needs.
Records built for foreign teachers
Visa, ARC, passport, contract, housing and wage fields out of the box
10-minute setup
Paste your existing Excel roster straight in
Per-teacher onboarding checklist
Track every required document to done, per teacher
Timetable builder
Build, autosave and print each teacher’s schedule, reused everywhere
Issue certificates in 30 seconds
The certificate you need, instantly and safely.
Employment certificates
Auto-filled period, on-demand address, clean print-to-PDF
Issued-record trail
Every issuance and access logged automatically
Hire faster, hire better
From first application to confirmed start date — one board.
Applicant pipeline
A visual S0→S4 board that moves every candidate to a start date
One-click intake
Candidates flow in from your public form or API, résumé PDF attached
Interview scheduling
Propose times, candidate picks by link, gets an .ics invite — on our own calendar
Recruiting analytics
Funnel, average time-to-hire and conversion rate
Reminders & director metrics
NEWIt doesn’t wait for you to open a dashboard — it reaches out.
Proactive expiry reminders
A daily digest before any teacher’s visa, contract, passport or lease expires
Director HR-ops dashboard
Expiring-soon, onboarding %, document compliance %, turnover and renewal rate
Security & privacy
PIPA-conscious by design, not by a single shared password.
Sensitive PII encrypted at rest
ARC, passport and phone encrypted, masked in lists
Step-up re-auth + audit log
Who viewed which PII, when and from where
Runs a real operation
The everyday glue that keeps it all moving.
Multi-branch / franchise
Branch managers see only their own campus
Bilingual (KR / EN)
Every candidate- and teacher-facing page in both languages
Teacher self-service links
Teachers confirm and complete their own info via a secure link — no new logins
Leave, forms & email hub
Leave requests, forms & surveys, and a central email-template hub
On the roadmap
Not live yet — in development.
- fyOSsign — our own in-house e-signature (in design)
- Payroll calculation
- 4대보험 (social insurance) enrollment
- Teacher self-service portal
Your next semester, without the spreadsheet shuffle.
During validation, the only way in is a 60-day pilot.
Join pilot round 2